How Do You Distribute a Survey?

The best method to send out a survey is one that’s simple, timely, and easily accessible to all your hopeful respondents. For many companies, though, employee survey distribution can be a tough challenge, particularly if their workforce has a mix of desk and non-desk employees, or distinctly different shifts of workers. In these cases, what is the best way to share a survey? Do you send it via email, or wait to hand a survey form to each employee in-person? What’s going to get the most responses?

These questions are what Yourco was designed to answer. Yourco is a two-way communication platform that lets employers communicate with your employees via text message. With Yourco, you can create employee groups for each department, send shift-specific information, schedule messages ahead of time to send when they matter and even send polls to your non-desk employees and collect instant feedback via our new built-in polling feature. 
And of course, it’s also one of the best survey distribution methods for the workplace. But how do you distribute a survey through a text platform like Yourco? Keep reading to find out!

How To Distribute Surveys With Yourco?

To illustrate how Yourco is one of the most effective survey distribution tools out there, let’s use a fictional company as an example. Allison is the CEO of Cash Cows Inc.: a manufacturing company that specializes in cattle farm equipment. She wants to send an employee engagement survey out to her workforce, but has a few challenges to solve:

• While a handful of Allison’s employees are office workers, most of her workforce is non-desk. 
• Additionally, many of Cash Cow’s non-desk employees have jobs that are nowhere near a computer—either in the field, traveling to job sites, or working in the manufacturing plant.
• Finally, a large group of Cash Cow’s construction staff work the “third shift” of 11PM to 7AM, while CEO Allison and her office staff usually work typical business hours of 9AM to 5PM.
  

Thankfully, Allison found out about Yourco and saw how useful it could be in communicating with her employees. She’s decided her company’s first use of Yourco will be this employee engagement survey.

Step 1: Write the Questions

Allison’s first step is writing a survey that’s truly effective at gauging employee buy-in. She specifically wants to see how informed her employees feel about what happens in the company. First, she uses Yourco’s built-in polling feature for quick, single-question polls to gather instant feedback. Then, since Yourco integrates with multiple survey platforms, she uses SurveyMonkey to send out a comprehensive survey asking employees targeted questions about their workplace experience. 

Step 2: Send Out the Survey

Once Allison feels good about the actual survey, she’s ready to send it out…and she knows exactly how (and when) she’s going to do it. Her plan is to use Yourco’s scheduling capabilities to make sure that every employee receives the survey shortly after they clock in on Monday. To do this, Allison has created groups for each shift of workers, so that everyone who’s working—regardless of what department they’re in—receives it at the same time. This means that Josh, her Chief Marketing Officer who works the day shift, will get the survey sent to his phone around 9AM, whereas Allison’s foreman Devin will get the same text at 11PM later that day, when his shift starts.

From here, shift managers are instructed to give their employees 15 minutes to fill out surveys on their phones before starting their normal shift. And thankfully, since Yourco creates individual text threads for each employee, everyone will not be getting a bunch of text notifications to their phone every time a coworker completes the survey.

Step 3: Review the Results

After the results are all collected, it’s time for Allison and her leadership team to look them over. Only a select few admins are able to see the responses on the back-end, which includes Allison, her manager Josh, and her Chief Communication Officer Tamzin, so they set aside time to analyze the results together. Tamzin sends out a text message to all the staff thanking them for their responses, and lets them know that the results and action plan will be ready by the start of next month.

Step 4: Reflection and Action

Once CCO Tamzin has developed their survey results report, they schedule it for delivery to the entire company through Yourco. Since the report is a PDF, Yourco automatically creates a URL that recipients can click on to access the document. Employees can see the results in their entirety, and are later informed about the eventual staff meetings they will have on their shift to discuss the results as a team.

And just like that, it’s a wrap! As you can see, Yourco is a great way to make surveys easier—not just for the employers, but the employees as well. If you’ve been wondering “How do you get people to take surveys for work?” then chances are Yourco could help you get a huge bump in participation. Text messaging is not only more accessible to non-desk employees, it also has a much higher chance of being read. In fact, 98% of texts are read, compared to as few as 20% of emails.

Where Can I Distribute Surveys for Employees? Try Yourco!

A text-based platform like Yourco provides a simpler, more efficient way to share surveys with your workforce. Through capabilities like message groups and alert scheduling, you’re able to send messages to everyone when they’re working, when it matters the most. Non-desk employees won’t feel like an afterthought, and night shift workers don’t have to get information secondhand from the day shift.

Schedule a demo with our team or try it out for free today to see how Yourco makes survey distribution —and workplaces—flow a whole lot smoother.